Chicago Department of Aviation
CITY OF CHICAGO
July 23,2013
The Honorable Susana A. Mendoza Office of the City Clerk 121 North LaSalle Street, Room 107 Chicago, Illinois 60602
Subject: O'Hare Modernization Program
Agreement with Federal Aviation Administration
Ref: WBS OH.6135.200.30.525.B.l.cc OMP-CL-OTH-0018
Dear Ms. Mendoza:
Transmitted herewith is a copy of the following document:
AJW-FN-CSA-12-C116 Design Review of NAVAIDs for new Runway 10R-28L at O'Hare International Airport - OMP Completion Phase 2A
This agreement was executed by the First Deputy Director of the Department of Aviation/O'Hare Modernization Program and is being forwarded to you pursuant to applicable ordinances. Please put this document on file in your office and make it available to members of the public who may wish to review it in accordance with your customary practices.
General Counsel, CDA
Originated by: Sally Hettinger, PMO
Enclosures:
- AJW-FN-CSA-12-C116 Design Review of NAVAIDs for new Runway 10R-28L at O'Hare International Airport - OMP Completion Phase 2A, (9 pages), executed 4/29/2013
- Attachment A - Sponsor Cost Form (1 page)
Cc: Document Control
10510 WEST ZEMKE ROAD, P.O. BOX 66142, CHICAGO, ILLINOIS 60666
Agreement Number AJW-FN-CSA-12-C116
NON-FEDERAL REIMBURSABLE AGREEMENT
BETWEEN
DEPARTMENT OF TRANSPORTATION FEDERAL AVIATION ADMINISTRATION
AND
CITY OF CHICAGO O'HARE MODERNIZATION PROGRAM CHICAGO, ILLINOIS
WHEREAS, the Federal Aviation Administration (FAA) can furnish directly or by contract, material, supplies, equipment, and services which the City Of Chicago, O'Hare Modernization Program (OMP) (Sponsor) requires, has funds available for, and has determined should be obtained from the FAA; ^
WHEREAS, it has been determined that competition with the private sector for provision of such material, supplies, equipment, and services is minimal; the proposed activity will advance the FAA's mission; and the FAA has a unique capability that will be of benefit to the Sponsor while helping to advance the FAA's mission;
WHEREAS, the authority for the FAA to furnish material, supplies, equipment, and services to the Sponsor upon a reimbursable payment basis is found in 49 U.S.C. § 106(1)(6) on such terms and conditions as the Administrator may consider necessary;
NOW THEREFORE, the FAA and the Sponsor mutually agree as follows:
ARTICLE 1. Parties
The Parties to this Agreement are the FAA and the City Of Chicago, OMP. ARTICLE 2. Type of Agreement
This Agreement is an "other transaction" authorized under 49 U.S.C. § 106(1)(6). It is not intended to be, nor will it be construed as, a partnership, corporation, joint venture or other business organization.
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ARTICLE 3. Scope
A. The purpose of this Agreement between the FAA and the Sponsor is for the
engineering effort required for the establishment of NAVAIDs for new Runway 10R-28L, O'Hare International Airport, Chicago, Illinois. This Agreement provides funding for the FAA to provide these services.
The following facilities will be established (by a future Reimbursable Agreement) to support the new Runway 10R and Runway 28L precision instrument approaches:
- Localizer (LOC), glide slope (GS), inner marker (IM), far field monitor (FFM), and High Intensity Approach Lighting System with Sequenced Flashers ( ALSF-2) for each approach.
- A single Distance Measuring Equipment (DME) to serve both approaches.
- Three Runway Visual Range (RVR) Visibility Sensors (VS's) and Runway Light Intensity Monitor (RLIM).
This Agreement provides funding for the FAA to establish these services. Therefore, this Agreement is titled:
Design Review of NAVAIDs for new Runway 10R-28L at O'Hare International Airport - OMP Completion Phase 2A
B. The FAA will perform the following activities:
Provide technicaLservices and consultation;
- Meet with the City as required, to coordinate and discuss project planning and engineering;
- Conduct site visits are part of preliminary engineering analysis;
- Provide cost estimates and assistance in project and schedule planning;
- Provide preliminary design reviews on grading plans and other preliminary plans
- Provide preliminary environmental analysis;
- Review the Sponsor's environmental documents as required;
- Evaluate impacts to FAA equipment, as required;
- Develop drawings and specifications for FAA oversight of Sponsor construction activities and for FAA electronics installation activities.
C. The Sponsor will perform the following activities:
- Provide funding for this Agreement;
- Be responsible for facilitating, documenting, and mitigating issues as identified by the FAA in a timely manner;
- Provide the FAA detailed information (exhibits, diagrams, drawings, photographs, plans, elevations, coordinates, and heights) for all proposed, planned or related projects in the airport;
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4. Provide to the FAA copies of any environmental documents when requested by the FAA;
ARTICLE 4. Points of Contact
- FAA:
-
- The Technical Operations Central Services Area will perform the scope of work included in this Agreement. Jeff Page is the FAA Technical Officer and liaison with the Sponsor and can be reached at (847) 294-7343. This liaison is not authorized to make any commitment, or otherwise obligate the FAA, or authorize any changes which affect the estimated cost, period of performance, or other terms and conditions of this Agreement.
- FAA Contracting Officer: The execution, modification, and administration of this Agreement must be authorized and accomplished by the Contracting Officer, Irene Medina who can be reached at (847) 294-8309.
- Sponsor:
Ms. Tiffany Green OMP Business Manager
City of Chicago O'Hare Modernization Program 10510 W.Zemke Road Chicago, IL 60666 Phone: (773) 462-7327 Fax: (773) 462-8550
ARTICLE 5. Non-interference with Operations
The Sponsor understands and hereby agrees that any relocation, replacement, or modification of any existing or future FAA facility, system, and/or equipment covered by this Agreement during its term or any renewal thereof made necessary by Sponsor improvements, changes, or other actions which in the FAA's opinion interfere with the technical and/or operations characteristics of an FAA facility, system, and/or piece of v equipment will be at the expense of the Sponsor, except when such improvements or changes are made at the written request of the FAA. In the event such relocations, replacements, or modifications are necessitated due to causes not attributable to either the Sponsor or the FAA, the parties will determine funding responsibility.
ARTICLE 6. Property Transfer
Not required under this Agreement
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ARTICLE 7. Estimated Costs
The estimated FAA costs associated with this Agreement are as follows:
COST ESTIMATE - Design Review of NAVAIDs for new Runway 10R-28L at O'Hare International Airport - OMP Completion Phase 2AO'Hare International Airport in Chicago, Illinois |
Estimated Cost |
FAA Labor Costs |
|
Plants Engineering WB4020, WB4050 |
$ 88,000.00 |
Electronics Engineering WB4020, WB4050 |
$ 88,000.00 |
Labor Sub-Total |
$ 176,000.00 |
FAA Non-labor Costs |
|
Drafting WB4020 |
$ 20,000.00 |
Environmental/EOSH Engineering Support WB4030 |
$ 33,000.00 |
Administrative Overhead (6%) |
$ 3,180.00 |
Non-Labor Sub-Total |
$ 56,180.00 |
. . r :==^....... . ,. .. .Grand Total, |
,$__23_2,180,00 ., |
ARTICLE 8. Period of Agreement and Effective Date
This Agreement supersedes and nullifies any previous agreements between the parties on the subject matter. The effective date of this Agreement is the date of the last signature. This Agreement is considered complete when the final invoice is provided to the Sponsor and a refund is sent or payment is received as provided for in Article 9, Section E of this Agreement. Under no circumstances will this Agreement extend five years beyond its euccuve uaic.
ARTICLE 9. Reimbursement and Accounting Arrangements
- The Sponsor agrees to prepay the entire estimated cost of the Agreement. The Sponsor will send a copy of the executed Agreement and full advance payment in the amount stated in Article 7 to the Accounting Division listed in Section C of this Article. The advance payment will be held as a non-interest bearing deposit. Such advance payment by the Sponsor must be received before the FAA incurs any obligation to implement this Agreement.
- The Sponsor certifies that arrangements for sufficient funding have been made to cover the estimated costs of the Agreement.
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- The Accounting Division is identified by the FAA as the billing office for this Agreement. The Sponsor will send a copy of the executed Agreement and the full advance payment to the Accounting Division shown below. All payments must include the Agreement number, Agreement name, Sponsor name, and project location.
The mailing address is:
FAA Mike Monroney Aeronautical Center Attn: AMZ-330, Reimbursable Project Team P.O. Box 25082 Oklahoma City, OK 73125
The overnight mailing address is:
FAA Mike Monroney Aeronautical Center Attn: AMZ-330, Reimbursable Project Team 6500 S. Mac Arthur Blvd. Oklahoma City, OK 73169 Telephone: (405) 954-9585
The Sponsor hereby identifies the office to which the FAA will render bills for the project costs incurred as:
Ms. Tiffany Green OMP Business Manager
City of Chicago O'Hare Modernization Program 10510 W. Zemke Road Chicago, IL 60666 Phone: (773) 462-7327 Fax: (773) 462-8550
- The FAA will provide a quarterly Statement of Account of costs incurred against the advance payment.
- The cost estimates contained in Article 7 are expected to be the maximum costs associated with this Agreement, but may be modified to recover the FAA*s actual costs. If during the course of this Agreement actual costs are expected to exceed the estimated costs, the FAA will notify the Sponsor immediately. The FAA will also provide the Sponsor a modification to the Agreement which includes the FAA's additional costs. The Sponsor agrees to prepay the entire estimated cost of the modification. The Sponsor will send a copy of the executed modification to the Agreement to the FAA-Mike Monroney Aeronautical Center with the additional advance payment. Work identified in the modification cannot start until receipt of the additional advance payment. In addition, in the event that a contractor performing work pursuant to the scope of this Agreement brings a claim against the FAA and the FAA incurs additional costs as a result of the claim, the Sponsor agrees to reimburse
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the FAA for the additional costs incurred whether or not a final bill or a refund has been sent.
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ARTICLE 10. Changes and Modifications
Changes and/or modifications to this Agreement will be formalized by a written modification that will outline in detail the exact nature of the change. Any modification to this Agreement ""will" be executedTri writing arid" signed'by'the'authorized representative of each party. The parties signing this Agreement and any subsequent modification(s) represent that each has the authority to execute the same on behalf of their respective organizations. No oral statement by any person will be interpreted as modifying or otherwise affecting the terms of the Agreement. Any party to this Agreement may request that it be modified, whereupon the parties will consult to consider such modifications.
ARTICLE 11. Termination
In addition to any other termination rights provided by this Agreement, either party may terminate this Agreement at any time prior to its expiration date, with or without cause, and without incurring any liability or obligation to the terminated party other than payment of amounts due and owing and performance of obligations accrued, in each case on or prior to the termination date, by giving the other party at least thirty (30) days prior written notice of termination. Payment of amounts due and owing may include all costs reimbursable under this Agreement, not previously paid, for the performance of this Agreement before the effective date of the termination; the total cost of terminating and settling contracts entered into by the FAA for the purpose of this Agreement; and any other costs necessary to terminate this Agreement. Upon receipt of a notice of termination, the receiving party will take immediate steps to stop the accrual of any additional obligations which might require payment. All funds due after termination will be netted against the advance payment and, as appropriate, a refund or bill will be issued.
ARTICLE 12. Order of Precedence
If attachments are included in this Agreement and in the event of any inconsistency between the attachments and the terms of this Agreement, the inconsistency will be resolved by giving preference in the following order:
- This Agreement
- The attachments
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ARTICLE 13. Legal Authority
This Agreement is entered into under the authority of 49 U.S.C. § 106(f)(6), which authorizes the Administrator of the FAA to enter into and perform such contracts, leases, cooperative agreements and other transactions as may be necessary to carry out the functions of the Administrator and the Administration on such terms and conditions as the Administrator may consider appropriate. Nothing in this Agreement will be construed as incorporating by reference or implication any provision of Federal acquisition law or regulation.
ARTICLE 14. Disputes
Where possible, disputes will be resolved by informal discussion between the parties. In the event the parties are unable to resolve any dispute through good faith negotiations, the dispute will be resolved by alternative dispute resolution using a method to be agreed upon by the parties. The outcome of the alternative dispute resolution will be final unless it is timely appealed to the Administrator, whose decision is not subject to further administrative review and, to the extent permitted by law, is final and binding (see 49 U.S.C. §46110).
ARTICLE 15. Warranties
The FAA makes no express or implied warranties as to any matter arising under this
Agreement, or as to the ownership, merchantability, or fitness for a particular purpose of
any property, including any equipment, device, or software that may be provided under
this Agreement. , ; \
ARTICLE 16. Insurance
The Sponsor will arrange by insurance or otherwise for the full protection of itself from and against all liability to third parties arising out of, or related to, its performance of this Agreement. The FAA assumes no liability under this Agreement for any losses arising out of any action or inaction by the Sponsor, its employees, or contractors, or any third party acting on its behalf.
ARTICLE 17. Limitation of Liability
To the extent permitted by law, the Sponsor agrees to indemnity and hold harmless the FAA, its officers, agents and employees from all causes of action, suits or claims arising out of the work performed under this Agreement. However, to the extent that such claim is determined to have arisen from the act or omission by an officer, agent, or employee of the FAA acting within the scope of his or her employment, this hold harmless obligation will not apply and the provisions of the Federal Tort Claims Act, 28 U.S.C. § 2671, et seq., will control. The FAA assumes no liability for any losses arising out of any action or inaction by the Sponsor, its employees, or contractors, or any third party acting on its
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behalf. In no event will the FAA be liable for claims for consequential, punitive, special and incidental damages, claims for lost profits, or.other indirect damages.
ARTICLE 18. Civil Rights Act
The Sponsor will comply with Title VI of the Civil Rights Act of 1964 relating to nondiscrimination in federally assisted programs.
ARTICLE 19. Protection of Information
The parties agree that they will take appropriate measures to identify and protect proprietary, privileged, or otherwise confidential information that may come into their < possession as a result of this Agreement.
ARTICLE 20. Security
In the event that the security office determines that the security requirements under FAA Order 1600.72A applies to work under this Agreement, the FAA is responsible for ensuring that security requirements, including compliance with AMS clause 3.14-2, Contractor Personnel Suitability Requirements (January 2011) are met.
ARTICLE 21. Entire Agreement
This document is the entire Agreement of the parties, who accept the terms of this Agreement as shown by their signatures below. In the event the parties duly execute any modification to this Agreement, the terms of such modification will supersede the terms of this Agreement to the extent of any inconsistency. Each party acknowledges participation in the negotiations and drafting of this Agreement and any modifications thereto, and, accordingly that this Agreement will not be construed more stringently against one party than against the other. If this Agreement is not executed by the Sponsor within 120 calendar days after the FAA transmits it to the Sponsor, the terms contained and set forth in this Agreement shall be null and void.
AGREED:
FEDERAL AVIATION CITY OF CHICAGO
ADMINISTRATION __ . .\ . JL
O Hare Modernization/Program Office
DATE
SIGNATURE QjT>^VOa flU-n»3 SIGNATURE |V/\ - \ ^^L^
NAME ZILTkr^ rAcgfAtOQ NAME MfcJifte/ S^fa-nA.
TITLE Contracting Officer TITLE / X>.^f)ucL^
) l*> DATE ^
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Replace this page with "Sponsor Cost Form" per Article 6. Form should be tilled out much as possible prior to execution of agreement for RCT team use.
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O'Hare Modernization Program
10510 West Zemke First Floor Chicago, IL 60666
Rosemarie S. Andolino
Commissioner Department of Aviation
TRANSMITTAL
To: From:
Peter Polacek, City of Chicago Office of the City Clerk
Sally Hettinger, DMJM Aviation Partners, PMO
Trans # PMO-OTH-T-0165
Date:
7/31/2013
WBS/DCN: OH.6135.110.30.512.B.6.gg OH6135.200.30.525.B.6.gg OH6135.110.30.512.B.6.gg
cc:
Subject: Runway 10R-28L - Various FAA Executed Agreements for Record
We Transmit: D Under Separate Cover Via:
Q Information O Distribution
For Your: □ Review/Comment [X"| Record Other:
□ Approval □ Use
The □ Drawings □ Correspondence
Following: □ Specifications □ Report
Copies Date Description
_1 7/23/2013 FAA Agreement AJW-FN-CSA-12-C116
_J 7/23/2013 FAA Agreement AJW-FN-CSA-13-C130
J 7/23/2013 FAA Agreement AJW-FN-CSA-13-C131
_1 7/23/2013 FAA Agreement AJW-FN-CSA-13-C133
Remarks: Transmitted here with are the referenced original executed FAA agreements in compliance with the
O'Hare Delegation Ordinance, please make them available to members of the public who may wish to review them in accordance with your customary practices.
Submitted by: Sally Hettinger ~j:f r~
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