Record #: O2014-1493   
Type: Ordinance Status: Passed
Intro date: 3/5/2014 Current Controlling Legislative Body: Committee on Housing and Real Estate
Final action: 4/2/2014
Title: Interim stadium agreement with Illinois Sports Facilities Management for use of property at 333 West 35th St by Chicago Police Department
Sponsors: Emanuel, Rahm
Topic: AGREEMENTS - Lease
Attachments: 1. O2014-1493.pdf
 
 
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OFFICE OF THE MAYOR
CITY OF CHICAGO
RAHM EMANUEL
MAYOR
March 5, 2014
 
 
 
 
 
 
 
 
 
 
TO THE HONORABLE, THE CITY COUNCIL OF THE CITY OF CHICAGO
 
 
Ladies and Gentlemen:
 
At the request of the Commissioner of Fleet and Facility Management, I transmit herewith ordinances authorizing a lease and property use agreement.
 
Your favorable consideration of these ordinances will be appreciated.
 
Mayor
 
Very truly yours,
 
ORDINANCE
 
 
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CHICAGO:
 
 
SECTION 1: On behalf of the City of Chicago, the Commissioner of the Department of Fleet and Facility Management is authorized to execute an Interim Stadium Agreement with Illinois Sports Facilities Authority for the period through March 31, 2015 and is authorized to execute similar one-year agreements through March 31, 2020 governing the use of property located at 333 West 35th Street by the Department of Police; such Interim Stadium Agreements to be approved by the Superintendent of the Department of Police and to be approved as to form and legality by the Corporation Counsel in substantially the following form:
 
LEASE NO. 12063
 
INTERIM STADIUM RENTAL AGREEMENT
 
THIS RENTAL AGREEMENT (this "Agreement") is entered into this      day
of      , 2014, by and between the Illinois Sports Facilities Authority ("ISFA" or the
"Authority "), and the City of Chicago, an Illinois Municipal Corporation and Home Rule unit of government (hereinafter referred to as "Occupant").
 
RECITALS
  1. WHEREAS, ISFA is the owner of the real estate and facilities located at 333 West 35th Street, Chicago, Illinois, commonly known as the U.S. Cellular Field, and parking facilities and certain access ways adjacent thereto (collectively, the "Park").
  2. WHEREAS, Occupant requests permission to use Parking Lot C at the U.S. Cellular Field, Chicago, Illinois ("Parking Lot") to conduct a vehicle training program for the Chicago Department of Police ("Police"), and to use Parking Lot G for other Police special Occupant Uses, and for use for City of Chicago general parking purposes (collectively, "Occupant Uses"). Parking Lot C and Parking Lot G together shall be referred herein from time to time as "Parking Lots." This Agreement shall be entered into effective as of date of execution ("Commencement Date") and shall end on the 31st day of March, 2015 unless sooner terminated as set forth in this Agreement. Provided, however that occupant shall not use the Lots on the dates as set forth in Exhibit A. In addition, the Occupant shall not use the Parking Lots on those dates when playoff games have been scheduled, games have been re-scheduled, or concerts are to occur, or for any other event as determined at the sole discretion of the ISFA.
 
AGREEMENT
 
NOW, THEREFORE, in consideration of the mutual covenants set forth herein, the parties hereby agree as follows:
 
SECTION 1. USE OF THE PARK
  1. Premises. Subject to the terms, conditions and restrictions set forth in this Agreement, ISFA desires to grant such permission to the Occupant to use only the Parking Lots.
  2. Duration of Occupant Uses. Occupant agrees that its use of the Parking Lots will be limited to the Occupant Uses during the hours of 7:00 a.m. to 4:30 p.m. Monday through Friday. Notwithstanding the foregoing, the Occupant shall not have use of the Parking Lots on those dates as set forth in Exhibit A.
    1. Rescheduled Date. Not Applicable.
  3. Disruption of Use. If ISFA reasonably determines, for any reason, that the Parking Lots, or any part thereof, is unfit for the use contemplated herein, ISFA hereto
 
 
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LEASE NO. 12063
 
may, at its discretion cancel this Agreement with ten (10) days prior written notice, and this Agreement thereafter shall be terminated at no cost or expense to ISFA.
 
1.5 As Is. ISFA makes no representations of any kind relating to the condition of the Parking Lots or of the improvements, fixtures or equipment thereon or the areas and facilities adjacent thereto, and Occupant accepts same on an "as is" basis. Except as otherwise provided by law, ISFA shall have no liability for any latent or patent defects therein.
 
 
SECTION 2. UNDERTAKINGS OF OCCUPANT
 
2.1      Occupant Responsible for Occupant Uses. Occupant shall perform or
obtain, at Occupant's expense, all goods and services necessary to conduct the Occupant
Uses not otherwise agreed to be provided by ISFA pursuant to Section 3.
  1. No Damage. Occupant shall not permit or cause any damage to or waste of the Park by any party or person in relation to the Occupant Uses.
  2. Clean-Up, Repairs. Immediately following the Occupant Uses, Occupant shall perform, or cause to be performed, at Occupant's sole cost and expense, any and all cleanup, repair, and maintenance.
  3. Prohibited Conduct. Occupant shall not at any time permit, and Occupant shall take all reasonable steps to prohibit the sale or use of any controlled or illegal substances, or the engaging in any indecent or immoral conduct on the Parking Lots on the day(s) of the Occupant Uses.
  4. Parking. Occupant shall at its sole cost and expense, be responsible for making all necessary arrangements for participant parking with the operator of the Parking Lot for the use of Parking Lots. Occupant shall not charge for participant parking.
  5. Security. Occupant shali provide its own security at its expense if deemed necessary by the Occupant.
 
 
SECTION 3. UNDERTAKING OF ISFA
 
3.1 Obligations of ISFA. Subject to the provisions of Section 4. ISFA shall be obligated as follows:
 
(a) On the day(s) of the Occupant Uses, ISFA shall make available to Occupant the personnel ordinarily employed by ISFA to perform such functions to Occupant to assist Occupant in carrying out the obligations of this Agreement.
 
 
 
 
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LEASE NO. 12063
 
(b) To the extent that ISFA and Occupant agree prior to the Occupant Uses, ISFA shall, for the duration of the Occupant Uses, operate the basic systems necessary for conducting the Occupant Uses.
  1. Parking Income. Not Applicable.
  2. Reservation of Rights by ISFA. ISFA reserves for itself the right to continue to use and occupy portions of the Parking Lots not covered by this Agreement. ISFA reserves the right to cancel training with five (5) days prior written notice. Occupant may terminate this Agreement with thirty (30) days prior written notice.
 
 
SECTION 4. RENTAL PAYMENTS, COSTS AND EXPENSES
  1. Rental Payments. In consideration of the rights granted to Occupant herein, and the public nature and purpose, Occupant shall pay, or cause to be paid, to ISFA the amount of 5 0.00.
  2. Responsibility for Costs. Occupant shall also bear the expense of all costs direct or indirect, necessary or incidental to conducting the Occupant Uses and the performance of all of Occupant's obligations hereunder. Occupant agrees that it has discussed with the ISFA the terms of this Section 4.2 in sufficient detail prior to the execution of this Agreement.
  3. Non - Payment. If Occupant shall fail to pay, or otherwise satisfy any obligations which Occupant is obligated to pay or satisfy herein, ISFA may at their option and in addition to any remedies available to them pursuant to the terms hereof or at law or in equity, pay or satisfy, any such obligation. All sums paid by ISFA in this regard do not in any way relieve Occupant of its obligations described herein and shall be immediately reimbursed by Occupant.
 
 
SECTION 5. INSURANCE
  1. Insurance. Subject to Section 5.3, Occupant shall provide the letter of self insurance set forth in Exhibit B and comply with the provisions therein.
  2. Indemnification. Occupant shall indemnify and hold harmless the parties as set forth in Exhibit C and comply with the provisions set forth therein.
    1. Self-Insurance. ISFA agrees and acknowledges Occupant shall self-insure for the insurance requirements specified in Exhibit C.
 
 
SECTION 6. REPRESENTATIONS AND WARRANTIES
 
 
 
 
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LEASE NO. 12063
  1. ISFA. ISFA represents and warrants that it has full right, power and authority to enter into this Agreement and to perform its obligations hereunder, and this Agreement is valid and binding upon and enforceable against ISFA in accordance with its terms.
  2. Occupant. Occupant hereby represents and warrants that it has full right, power and authority to enter into this Agreement and to perform its obligations hereunder, and this Agreement is valid and binding upon and enforceable against it in accordance with its terms.
 
 
SECTION 7. MISCELLANEOUS PROVISIONS
  1. Entire Agreement. The Agreement, together with the dates of prohibited use attached hereto as Exhibit A, the Letter of Self - Insurance, attached hereto as Exhibit B, and the Insurance and Indemnification Letter Agreement, attached hereto as Exhibit C constitute the entire agreement between the parties hereto with respect to the subject matter hereof and supersedes any and all prior agreements with respect hereof. This Agreement may not be changed or modified except by a written instrument signed by all ofthe parties hereto.
  2. Binding Effect. All of the terms and provisions of this Agreement shall be binding upon and shall inure to the benefit of the parties hereto.
  3. Severability. If any provision hereof is held invalid or unenforceable by any court of competent jurisdiction, such provision shall be deemed severed from this Agreement to the extent of such invalidity or unenforceability and the remainder hereof will not be affected thereby, each of the provisions hereof being severable in any such instance.
  4. Relationship of the Parties. The parties to this Agreement are and at all times shall be considered as independent contractors and in no way agents of or employees, partners or joint venturers with each other. Except as provided herein, neither party may bind another party to any obligation.
  5. Governing Law. This Agreement shall be governed by and be construed in accordance with the laws of the State of Illinois.
 
7.6      Section Headings. Section headings have been included merely for
convenience of reference and are not to be considered part of, or to be used in
interpreting, this Agreement.
 
7.7      Occupant Uses Images. Occupant is entitled to maintain all participant and
spectator images of any of the Occupant Uses but shall not be permitted to utilize any
images involving Major League Baseball or U.S. Cellular Field.
 
 
 
 
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LEASE NO. 12063
  1. Snow Removal. Occupant shall provide and pay for snow removal of the Parking Lot when necessary for Occupant's use as determined by the Occupant.
  2. Other Uses. Police will have authority to use the Parking Lots to park vehicles for other police programs and other ISFA approved special Occupant Uses other than the specified in this Agreement. Occupant will be required to receive written approval from ISFA prior to engaging in such other special occupant uses. ISFA shall not unreasonably withhold such approval.
 
7.10      Amendments. From time to time, the parties hereto may amend this
Agreement with respect to any provisions reasonably related to Occupant's use of the
Premises and/or ISFA's administration of said Agreement. Provided, however, that such
Amendment(s) shall not serve to extend the term of the Agreement hereof nor serve to
otherwise materially alter the essential provisions contained herein. Such Amendment(s)
shall be in writing, shall establish the factual background necessitating such alteration,
shall set forth the terms and conditions of such modification, and shall be duly executed
by both ISFA and Occupant. Such Amendment(s) shall only take effect upon execution
by both parties. Upon execution, such Amendment(s) shall become a part of this
Agreement and all other provisions of this Agreement shall otherwise remain in full force
and effect.
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
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LEASE NO. 12063
 
IN WITNESS WHEREOF, parties hereunder have executed this Agreement on the date first above written.
 
ILLINOIS SPORTS FACILITIES AUTHORITY:
 
 
 
By:      
Kelly Kraft
Its:      
CEO/Executive Director
 
OCCUPANT:
 
CITY OF CHICAGO,
an Illinois Municipal Corporation and Home Rule Unit of Government By:     THE DEPARTMENT OF FLEET AND FACILITY MANAGEMENT
 
By:      
Commissioner
 
 
APPROVED:
 
By:    THE DEPARTMENT OF POLICE
 
 
By:      
Superintendent of Police
 
APPROVED AS TO FORM AND LEGALITY: By.     DEPARTMENT OF LAW
 
By:      
Deputy Corporation Counsel Real Estate Division
 
 
 
 
 
 
 
 
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LEASE NO. 12063
 
EXHIBIT A PROHIBITED USE DATES
 
APRIL 2014
April 2nd through April 3rd April 10th through April 13th April 15th through April 17th April 25th through April 30th
 
MAY 2014
May 7th through May 11th May 22th through May 28th May 30th through May 31st
 
JUNE 2014
June 1st
June 9th through June 15th June 17th through June 18th June 30th
 
JULY 2014
July 1st through July 2nd July 4th through July 6th July 18th through July 23rd
 
AUGUST 2014
August 1st through August 6lh August 15th through August 20th August 26th through August 31st
 
SEPTEMBER 2014
September 8th through September 14th September 25th through September 28th
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
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UASE NO. 12063
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EXHIBIT B
Letter of Se\f insurance
 
fio come]
 
 
LEASE NO. 12063
 
 
EXHIBIT C
Insurance and Indemnification Letter Agreement
      , 2014
City of Chicago
Department of Fleet and Facility Management 30 North LaSalle Street Suite 300
Chicago, Illinois 60602
Attn: Commissioner David J. Reynolds
 
Re: Use of U.S. Cellular Field
 
Dear Commissioner Reynolds:
 
This letter is to confirm our understanding regarding indemnification responsibilities of the City of Chicago ("Occupant") regarding the use of U.S. Cellular Field Parking Lot C
and G (the "Parking Lots") commencing on      , 2014. You acknowledge that
this letter is being entered into by you as an additional inducement to the Indemnified Parties to allow you to utilize such portions of U.S. Cellular Field, and that each of the Indemnified Parties is a third party beneficiary of this letter.
 
The Occupant acknowledges that it has surveyed and examined the Parking Lot and have deemed them to be safe and without danger to the participants.
 
The Occupant will defend, indemnify and hold harmless Illinois Sports Facilities Authority, the State of Illinois, Chicago White Sox, Ltd., Chisox Corp., Chicago White Sox Charities, Inc., At Your Service, LLC, At Your Service Management Corporation, Illinois Sportservice, Inc., CWS Maintenance Company, Roclab Athletic Instruction LLC, Jerry Reinsdorf, Jerry M. Reinsdorf Trusts, Levy Premium Food Service Limited Partnership, GRG - U.S. Cellular Field Management Company LLC, and their respective directors, owners, partners, members, employees and agents; and any subsidiaries or affiliates, or thereof, (hereafter referred to as the "Indemnified Parties") or any under their control or supervision of any of the foregoing, against liability for damages, costs, attorney fees and expenses caused by the Occupant or its invitees on account of injury to, or death of, any person, or loss or damage to any property of the "Indemnified Parties" caused by the Occupant or its invitees during the Occupant's use of the Parking Lot during the term of the Agreement.
 
The Occupant shall defend all such claims and causes of action against the Indemnified Parties at its expense, but the Indemnified Parties shall have the right to participate in litigation, in which event the Indemnified Parties shall be responsible for their legal expenses caused by participation in such litigation.
 
 
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LEASE NO. 12063
 
 
The Occupant also hereby releases, discharges, and covenants not to sue the Indemnified Parties from, and with respect to, any and all claims, demands, causes of action for losses other than allegations of willful and/or wanton misconduct or gross negligence or criminal behavior that hereinafter may accrue against them and that is caused by the Occupant's use of the Parking Lot as described herein.
 
The Occupant shall carry and obtain insurance as follows:
 
Comprehensive General Liability insurance, with limits of liability of not less than $1,000,000, per occurrence and in the aggregate and fire, legal liability in the amount of $100,000 per occurrence, combined for bodily injury including death and property damage. Such blanket contractual liability shall cover the hold harmless/indemnification provisions of the agreement.
 
Automobile Liability coverage for bodily injury and property damage with a combined single limit per accident of $ 1,000,000.
 
Worker's compensation insurance in compliance with the Worker's Compensation Act of the State of Illinois.
 
Employer's Liability insurance on all employees, for injuries caused by accidents or disease, for limits of not less than $1,000,000 for each employee for accidents and disease and a policy limit for disease.
 
Umbrella Liability coverage with limits of liability of not less than $5,000,000, per occurrence and in the aggregate combined for bodily injury including death and property damage that specifically identifies each of the policies described above on the schedule of underlying coverage, and shall provide coverage at least as broad as each, and every one of the underlying policies.
 
ISFA acknowledges and agrees that Occupant is self-insured for the insurance requirements specified herein and in the Agreement.
 
Sincerely,
 
ILLINOIS SPORTS FACILITIES AUTHORITY
 
 
Kelly Kraft
CEO/Executive Director
ACCEPTED and AGREED to this
      Day of      , 2014
 
 
 
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333 West 35th Street Department of Police Lease No. 12063
 
SECTION 2:
passage and approval.
 
This Ordinance shall be effective from and after the date of its