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Record #: F2021-76   
Type: Report Status: Placed on File
Intro date: 10/14/2021 Current Controlling Legislative Body:
Final action: 10/14/2021
Title: Inspector General's audit of City Council committee spending and employee administration
Sponsors: Dept./Agency
Topic: CITY DEPARTMENTS/AGENCIES - Inspector General, - REPORTS - Miscellaneous
Attachments: 1. F2021-76.pdf

OIG FILE #20-0285
AUDIT OF CITY COUNCIL COMMITTEE SPENDING AND EMPLOYEE ADMINISTRATION OCTOBER 13, 2021

TABLE OF CONTENTS
EXECUTIVE SUMMARY|910|
CONCLUSION|910|FINDINGS|910|RECOMMENDATIONS|910|CITY COUNCIL RESPONSE|910|BACKGROUND|910|FINDINGS AND RECOMMENDATIONS 9
FINDING 1: WHILE THE FIVE CITY COUNCIL COMMITTEES WITH THE LARGEST BUDGETS
PROVIDED EMPLOYEE RECORDS FOR THE CURRENT LEGISLATIVE TERM, ONLY ONE PROVIDED COMPLETE RECORDS FORTHE PREVIOUSTERM-THIS CONSTITUTES NONCOMPLIANCE WITH THE RECORD RETENTION REQUIREMENTS OF THE CHICAGO
MUNICIPAL CODE AND THE ILLINOIS LOCAL RECORDS ACT 9
FINDING 2: SEVEN CITY COUNCIL COMMITTEE CHAIRS DIRECT OR ALLOW COMMITTEE
EMPLOYEES TO SPEND TIME ON NON-COMMITTEE MATTERS 13
FINDING 3: BY JULY 2019, CITY COUNCIL AND THE DEPARTMENT OF FINANCE HAD IMPROVED
OPERATIONAL AND REVIEW PROCESSES THAT PREVENT PAYMENTS UNRELATED TO
COMMITTEE PURPOSES 18
IV. OBJECTIVES, SCOPE, AND METHODOLOGY 19
OBJECTIVES 19
SCOPE 19
METHODOLOGY 20
STANDARDS 20
AUTHORITY AND ROLE 20
APPENDIX A: FULL MANAGEMENT RESPONSE 22


























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OIG FILE #20-0285
AUDIT OF CITY COUNCIL COMMITTEE SPENDING AND EMPLOYEE ADMINISTRATION



CITY OF CHICAGO 1 OFFICE O.F INSPECTOR GENERAL
AUDIT OF CITY COUNCIL COMMITTEE SPENDING AND EMPLOYEE INISTRATION



Some City Council committees were unable to provide all requested employee attendance documentation; this constitutes noncompliance with state and municipal requirements for record retention.


Some committee personnel perform non-committeeduties;1 this constitutes "no
with state andmunicipal requi rements t hat gqyern menta I entities expend apprprpriated^i^ funds bhly^fortheir'design^te^V "* purposes. -l v-^:'.-= >yg£%U^C- -**5%^



City Council and the Department of Finance implemented new processes in July 2019 to curb committee payments for non-personnel, non-committee purposes.

OIG FILE #20-0285
AUDIT OF CITY COUNCIL COMMITTEE SPENDING AND EMPLOYEE ADMINISTRATION

I. EXECUTIVE SUMMARY
The...

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