Committee on Special Events, Cultural Affairs and Recreation City Council Meeting September 21, 2022 Alderman Brendan Reilly, 42nd Ward Large Events Ordinance
ordinance
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CHICAGO:
SECTION 1. Section 10-8-322 of the Municipal Code of the City of Chicago is hereby amended by deleting the language struck through, and by inserting the language underscored, as follows:
10-8-332 Athletic event.
(Omitted text unaffected by this ordinance)
(b) Subject to subsections (nl and (ol of this Section, no Ne-athletic event is permitted on any portion of the public way unless a permit allowing such athletic event has been obtained from the Department of Transportation.
(Omitted text unaffected by this ordinance)
(e) The Commissioner shall investigate the facts set out in the application, in consultation with the Department of Police and other appropriate City departments and sister agencies, which shall be sent copies of the application immediately upon receipt. Whero the Commissioner determines that additional for the purpose of obtaining information on the factors set forth in subsection (f)_of this Section. (1) - (7) is required, copies of the application and a request for such information also shall be sent to any appropriate City department or other governmental agency, including any sister agency. Where the Commissioner determines that any such entities may need to make advance preparations for the athletic event, or may have information useful to planning for City services supporting the event, a copy of the permit or an alternative form of notice shall be sent to the appropriate City departments, and any other governmental agency, including any sister agency which may be affected by the athletic event.
The Commissioner shall send a copy of each athletic event permit application to the alderman of the ward or wards in which the athletic event is to be held, with a request for any information on the factors set forth in subsection (f) of this Section. (4-)—(3), ond a copy of the grant or denial ef a athlotic event pormit. The Commissioner shall provide an electronic method for the alderman to inform the Commissioner that thev received a copy of the application and to permit the alderman to communicate any input on the factors set forth in subsection (ft to the Commissioner. The Commissioner shall make reasonable efforts to confirm the receipt of the aldermanic notification within seven davs of the application. The Commissioner shall afford the applicable aldermen a reasonable time period of not less than 20 days prior to issuing an athletic event permit for such aldermen to respond in writing with specific recommendations, if any. The Commissioner may not grant or deny an athletic event permit prior to receiving the recommendation from the applicable aldermen or the expiration of such reasonable time period, whichever occurs first.
Every February 1st and August 1st, the Commissioner shall send to the Department of Police and the City Council Committee on Special Events. Cultural Affairs, and Recreation, and the
Committee on Transportation and the Public Way committees on special events, cultural affairs and recreation and transportation ond public way a list of all athletic event permits granted which have not previously been reported.
(0 Subject to subsections (n) and (o) of this Section, after After such investigation, the Commissioner commisioner shall issue a permit when the Commissioner oommisioner finds that:
{Omitted text unaffected by this ordinance),
(h) Subject to subsections (n) and (o) of this Section, the Commissioner The oommisioner shall inform the applicant for an athletic event permit whether the application is approved or denied within 30 days after the filing thereof. If the Commissioner oommisionor approves the application, the Commissioner commisioner shall inform the applicant within such time of the compensation, insurance or bond, if any, required pursuant to this section. If the Commissioner commisioner denies the application, the Commissioner commisioner shall provide written notice by mail, fax or e-mail of the Commissioner commisioner action within such time, stating the specific facts and conclusions which are the basis for the denial of the permit. If the Commissioner commisioner fails to act within 30 days after the date upon which the application was filed, the application for an athletic event permit shall be deemed approved and the permit deemed granted as to time, date, location and route as set forth on the application.
(i) Subject to subsections (n) and (o) of this Section, when the Commissioner When the commisioner denies an application for an athletic event permit, the Commissioner commisioner shall authorize the conduct of an athletic event on a date, at a time or at a location different from that named by the applicant. This alternate permit shall, to the extent practicable, authorize an event that will have comparable public visibility and a similar location and date to that of the proposed event.
{Omitted text unaffected by this ordinance)
(n) Notwithstanding the anything in this Code to the contrary, a Council order shall be required in addition to a permit issued under this Section for any athletic event permit: (i) that allows the closure of anv portion of a state route or an arterial street, or more than 4 blocks of any public way in the aggregate, or which requires the closure of any portion of the public way for more than 24 consecutive hours: or (ih if the approximate number of spectators and participants in such athletic event is reasonably anticipated to exceed 10.000. When the complete application for a permit for such athletic event is filed with the Commissioner, the applicant shall submit a duplicate of the complete application to the alderman of the ward or wards in which the athletic event is to be held along with the order template required bv the City Council Committee on Special Events- Cultural Affairs, and Recreation. At the time the duplicate is submitted to the alderman, the applicant shall submit to the City Clerk an order for the athletic event permit on the order template required bv the Committee for introduction at the next regular meeting of the City Council. The proposed Council order, upon being introduced to the Council, shall be forwarded to the appropriate Citv Council Committee for hearing. The proposed Council order shall include all of the information required under subsection (d) of this Section.
(o) Notwithstanding anything in this Code to the contrary, no application for an athletic event permit shall be granted for anv athletic event if the approximate number of spectators and participants in such athletic event is reasonably anticipated to exceed 10,000. unless the applicant shall have executed an agreement with the Citv. subject to the approval of Citv Council, in which the applicant shall promise and covenant to: bear all costs of policing, cleaning up. and restoring any Citv-owned property or public wav upon conclusion of the event or activity; reimburse the City for any such costs incurred bv the Citv: and indemnify the Citv and hold the Citv harmless from any liability to anv person resulting from any damage or injury occurring in connection with the athletic event proximately caused bv the action of the permittee, the sponsoring organization, its officers, employees, or agents, or anv person under their control insofar as permitted bv law. The agreement submitted to Citv Council for approval shall include all of the information required under subsection fd) of this Section.
(p) No member of the Citv Council or other municipal officer shall introduce, and no Committee of the Citv Council shall consider or recommend, anv ordinance or order that is contrary in anv wav to anv of the requirements of this Section. No member of the Citv Council shall propose, and no Committee of the Citv Council shall consider, anv amendment to an ordinance which, if passed, would render the ordinance contrary to anv of the requirements of this Section. No officer or employee of the Citv shall enforce anv ordinance or order or issue anv permit that is contrary to anv of the requirements of this Section. No member of the Citv Council may recommend action on and no Committee of the Citv Council shall consider anv ordinance or order that authorizes the approval of an athletic event that does not comply with all applicable provisions of this Section.
(ql Anv person violating any of the provisions of this section, or any of the provisions of the regulations promulgated hereunder, shall be fined not less than $200.00 nor more than $1,000.00 or may be subject to incarceration for up to 10 days, or both. In addition to any other penalty or fine provided, any person who sells or assigns a permit granted under this section shall be barred from applying for another such permit for a period of three years.
SECTION 2. Section 10-8-335 of the Municipal Code of the City of Chicago is hereby amended by deleting the language struck through, and by inserting the language underscored, as follows:
10-8-335 Outdoor special events.
(Omitted text unaffected by this ordinance)
(b) Subject to subsections (v) and (w) of this Section, no No-person shall conduct a special event unless the sponsor of the event obtains a special event permit from the Department.
(Omitted text unaffected by this ordinance)
(d) The Department shall promptly send copies of all applications for a special event permit to the following alderman and departments, for the purpose of obtaining input on the factors set forth in (e):
(Omitted text unaffected by this ordinance)
(8) the alderman of the ward where the special event will take place. The Department shall provide an electronic method for the alderman to inform the Department that he or she received a copy of the application and to permit the alderman to communicate any input on the factors set forth in subsection (e) to the Department. The Department shall make reasonable efforts to confirm receipt of the aldermanic notification within 7 days of the application. The Department shall afford the applicable alderman a reasonable time period of not less than 20 days prior to issuing a special event permit for such alderman to respond in writing with specific recommendations, if any. The Department may not grant or deny a special event permit prior to receiving the recommendation from the applicable alderman or the expiration of such reasonable time period, whichever occurs first.
If any of the above-listed alderman or departments have any information that the proposed special event does not meet the standards set forth in subsection (e), written objections must be sent to the Department within 20 days or the Department will presume there are no aldermanic ©^departmental objections.
(Omitted text unaffected by this ordinance)
(e) Subject to subsections (v) and (w) of this Section, the Tfre-Department will issue a permit for the special event, or a conditional permit pursuant to subsection (f), if, after considering any relevant written recommendations or objections of the appropriate alderman and city departments, it determines that:
(Omitted text unaffected by this ordinance)
(f) Subject to subsections (v) and (w) of this Section, the The-Department shall inform an applicant for a special event permit whether the application is approved or disapproved within 35 business days after the application and any amendments are received by the Department. If the Department approves the application, it shall either (1) issue a conditional special event permit until all necessary licenses are issued, required plans approved, fees paid, and costs prepaid or bonds posted; or (2) if all necessary licenses have been issued, required plans approved, fees paid, and costs prepaid or bonds posted, issue a special events permit. If the Department disapproves the application, it shall provide written notice of its action within such time, stating the specific facts and conclusions that are the basis for his denial of the permit. If the Department fails to act within 35 business days after the date upon which the application and any amendments were received by the Department, the application shall be approved and the permit deemed granted in conformance with the application.
(Omitted text unaffected by this ordinance)
(u) The Commissioner of Cultural Affairs and Special Events, after consultation with other appropriate departments, shall have the authority to promulgate such rules and regulations that he determines are necessary or desirable for the implementation of this section. The rules and regulations need not be published in a newspaper, but shall be made available for inspection by the public at no charge.
(v) Notwithstanding the anything in this Code to the contrary, a Council order shall be required in addition to a permit issued under this Section for any special event permit: (i) that allows the closure of any portion of a state route or an arterial street, or more than 4 blocks of any public way in the aggregate, or which requires the closure of any portion of the public way for more than 24 consecutive hours: or (ii) if the estimated attendance for the special event is reasonably anticipated to exceed 10,000. When the complete application for a permit for such special event is filed with the Department, the applicant shall submit a duplicate of the complete application to the alderman of the ward or wards in which the special event is to be held along with the order template required bv the City Council Committee on Special Events. Cultural Affairs, and Recreation. At the time the duplicate is submitted to the alderman, the applicant shall submit to the City Clerk an order for the special event permit on the order template required bv the Committee for introduction at the next regular meeting of the Citv Council. The proposed Council order, upon being introduced to the Council, shall be forwarded to the appropriate Citv Council Committee for hearing. The proposed Council order shall include all of the information required under subsection (c) of this Section.
(w) Notwithstanding anything in this Code to the contrary, no application for a special event permit shall be granted for any special event if the estimated attendance for such special event is reasonably anticipated to exceed 10.000, unless the applicant shall have executed an agreement with the Citv. subject to the approval of Citv Council, in which the applicant shall promise and covenant to: bear all costs of policing, cleaning up. and restoring any Citv-owned property or public way upon conclusion of the event or activity: reimburse the Citv for any such costs incurred bv the Citv: and indemnify the Citv and hold the Citv harmless from any liability to any person resulting from any damage or injury occurring in connection with the special event proximately caused bv the action of the permittee, the sponsor of the event, its officers, employees, or agents, or any person under their control insofar as permitted bv law. The agreement submitted to Citv Council for approval shall include all of the information reouired under subsection (c) of this Section.
M No member of the Citv Council or other municipal officer shall introduce, and no Committee of the Citv Council shall consider or recommend, any ordinance or order that is contrary in any way to any of the reouirements of this Section. No member of the Citv Council shall propose, and no Committee of the Citv Council shall consider, any amendment to an ordinance which, if passed, would render the ordinance contrary to anv of the requirements of this Section. No officer or employee of the Citv shall enforce any ordinance or order or issue any permit that is contrary to anv of the reouirements of this Section. No member of the Citv Council mav recommend action on and no Committee of the Citv Council shall consider anv ordinance or order that authorizes the approval of a special event that does not comply with all applicable provisions of this Section.
SECTION 3. This ordinance shall take effect upon its passage.
Brendan Reilly Alderman, 42nd Ward President Pro Tempore
CHICAGO
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OFFICE OF IHE CITY CLERK ANNA M. VALENCIA
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121 NORTH LASALLE STREET, ROOM 107, CHICAGO, ILLINOIS 60C02