Office of Compliance
CITY OF CHICAGO
May 25, 2011
Susana Mendoza City Clerk
121 North LaSalle Street, Room 107 Chicago, Illinois 60602
Dear City Clerk Mendoza:
The attached policy is being forwarded to you pursuant to the Illinois Identity Protection Act 5 ILCS 179/1 et seq. ("the Act"). The Act requires that local government agencies draft and approve an Identity Protection policy and further states that "[e]ach local government agency must file a written„copy of its privacy [sic] policy with the governing board of the unit of local government within 30 days after approval of the policy."
Sincerely,
Mary Elliot! Acting Managing Deputy Office of Compliance
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333 S. State St Suite 320, Chicago. IL 60604 • (312) 747-7778 www.cityofchicago.oig/compliance
Policy #. Title Creator Date Created Last Revision Date Reviewers
2011-1 Identity Protection Policy Office of Compliance May 10, 2011 OCX, DOL
City of Chicago Identity Protection Policy
1) Purpose
The City of Chicago (the "City") adopts this Identity Protection Policy pursuant to the Identity Protection Act, 5 ILCS 179/1 etseq. The Identity Protection Act (the "Act") requires each local and State government agency in Illinois to draft, approve, and implement an Identity Protection Policy to ensure the confidentiality and integrity of Social Security numbers ("SSNs") that agencies collect, maintain, and use.
The purpose of this Policy is to set forth the procedures and restrictions that must be observed by all City employees regarding the use and availability of SSNs belonging to City employees and the public. This Policy is effective immediately.
2) Access to Social Security Numbers
a) Limited access: Only those City employees who are required to use or handle information or documents that contain SSNs in the course of performing their duties will have access to such information or documents.
b) Training: All City employees who have access to SSN...
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